1. WHAT IS ANNUAL FILING?
Financial Statements are formal record of the financial operations and financial position of the Company. Financial statements are the heart and soul of Company’s annual report. While financial statements do not provide answers, they provide information of great significance to the stakeholders. It gives a broad financial picture of the affairs of the company during the financial year
2. PREPARATION OF FINANCIAL STATEMENT :
“financial statement” in relation to a company, includes—
- A balance sheet as at the end of the financial year;
- A profit and loss account, or in the case of a company carrying on any activity not for profit, an income and expenditure account for the financial year;
- Cash flow statement for the financial year;
- A statement of changes in equity, if applicable; and
- Any explanatory note annexed to, or forming part of, any document referred to in sub-clause (i) to sub-clause (iv): Provided that the financial statement, with respect to One Person Company, small company and dormant company
3. REQUIREMENTS FOR FILING OF AOC-4:
AOC-4 has to be filled by every company within 30 days from the conclusion of the Annual General Meeting with Ministry of corporate affairs. The form AOC-4 has to be uploaded along with Board’s report, Auditor’s report and other documents which are mandatory as per the company’s business activity. Every Form AOC-4 has to be certified by a Practicing Chartered Accountant or Cost accountant or Company Secretary.
4. ANNUAL FILING FORMS:
As a part of annual filing, companies incorporated under the Companies act 1956 or Companies Act 2013, are required to file the following e-forms with the Registrar of Companies (ROC):
| S.NO | PARTICULARS | FORMS |
| 1 | For filing financial statement and other documents | Form AOC-4 |
| 2 | Form for filing statement containing salient features of consolidated financial statement of a group | Form AOC4- CFS |
| 3 | For filing XBRL document in respect of financial statement and other documents | Form AOC4-XBRL |
| 4 | Form for filing Annual Return by Companies having share capital | Form MGT-7 |
| 5 | Listed company or a company having paid-up share capital of ten crore rupees or more or turnover of fifty crore rupees or more, shall be certified by a Company Secretary | Form MGT 8 |
| 6 | Contracts/Arrangements/transactions with related parties | Form AOC-2 |
5. DOCUMENTS TO BE FILED WITH AOC-4 FORM:
AOC-4 also requires some other documents to be filed in addition to the financial statements. These are:
1. Copy of financial statements (including Board’s report, auditors’ report and other documents)
2. Statement of subsidiaries in Form AOC-1
3. Statement of the fact and reasons for not adopting Financial statements in the annual general meeting (AGM)
4. Statement of the fact and reasons for not holding the AGM
5. Approval letter of extension of financial year or AGM
6. Supplementary or test audit report under section 143
7. Company CSR policy
8. Details of other entity(s)
9. Details of salient features and justification for entering into Contracts/Arrangements/transactions with related parties – Form AOC-2
10. Details of comments of CAG of India
11. Secretarial Audit Report
12. Directors’ report as per sub-section (3) of section 134
13. Details of remaining CSR activities
14. Optional attachment(s), if any
6. FEES FOR FILING AOC-4:
Fees for the filing of the form AOC-4 is based on companies share capital. Below is the fee structure as per the share capital of the company
7. PENALTIES FOR LATE FILING OF AOC-4
The company will be punishable with a fine of one hundred rupees for every day during which the failure continues
| NOMINAL SHARE CAPITAL | FEE APPLICABLE |
| Less than 1,00,000 | Rs.200 Per Form |
| 1,00,000 to 4,99,999 | Rs.300 Per Form |
| 5,00,000 to 24,99,999 | Rs.400 Per Form |
| 25,00,000 to 99,99,9999 | Rs.500 Per Form |
| 1,00,00,000 and More | Rs.600 Per Form |
| NUMBER OF DAYS DELAYED | PENALTY AMOUNT FOR LATE FILING |
| Up to 30 days | 2 times of normal filing fees |
| More than 30 days and up to 60 days | 4 times of normal filing fees |
| More than 60 days and up to 90 days | 6 times of normal filing fees |
| More than 90 days and up to 180 days | 10 times of normal filing fees |
| More than 180 days and up to 270 days | 12 times of normal filing fees |
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